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Meeting Safety & Responsibility

Meeting Safety & Responsibility Policy

NTSA is committed to providing a safe, productive, and welcoming environment for all meeting participants and NTSA staff. All participants, including, but not limited to, attendees, speakers, volunteers, exhibitors, NTSA staff, service providers, and others are expected to abide by this Meeting Safety & Responsibility Policy. The NTSA and NDIA policies apply to all NTSA meeting-related events, including those sponsored by organizations other than NTSA but held in conjunction with NTSA events, in public or private facilities.

Personal Safety & Security

NTSA works diligently to provide a safe and secure environment at its meetings and events by working with venue staff to make sure meeting participants are safe. We ask that all attendees report any questionable or concerning activity to NTSA staff so that they can take immediate action. No concern is too small, if you see something, say something. Be aware of your surroundings at all times.

  • Use the buddy system when walking to and from the event venue, networking event locations during early or late hours.
  • Don’t wear your meeting badge on the street. Take it off as soon as you leave the building/venue.
  • Don’t carry a lot of cash or credit cards. Leave in your hotel room safe.
  • Don’t leave personal property unattended anywhere, anytime.
  • If it is an emergency or if you need immediate assistance, you should ask any NTSA staff member or the on-site security personnel to help you.

Responsible Engagement

At networking events, both alcoholic and non-alcoholic beverages are served. NTSA expects participants at our events to drink responsibly. NTSA and Meeting host event staff have the right to deny service to participants for any reason, and may require a participant to leave the event.

Unacceptable Behavior

  • Harassment, intimidation, or discrimination in any form.
  • Physical or verbal abuse of any attendee, speaker, volunteer, exhibitor, NTSA staff member, service provider, or other meeting guest.
  • Examples of unacceptable behavior include, but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or in presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, NTSA staff member, service provider, or other meeting guest.
  • Disruption of presentations at sessions, in the exhibit hall, or at other events organized by NTSA at the meeting venue, hotels, or other contracted facilities.

NTSA has zero-tolerance for any form of discrimination or harassment by participants or our staff at our meetings. If you experience any type of harassment or hear of any incidents of unacceptable behavior, NTSA asks that you inform Debbie Langelier, Vice President, NTSA, dlangelier@NTSA.org so that we can take the appropriate action. NTSA reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and NTSA  reserves the right to prohibit attendance at any future meeting.

Release and Assumption of Risk

Attendees at I/ITSEC will be required to confirm agreement with the following Release and Assumption of Risk:

I hereby release, waive and forever discharge any and all liability, claims, and demands of whatever kind or nature against the National Training & Simulation Association and its affiliated partners and sponsors, including in each case, without limitation, their directors, officers, employees, and agents ("released parties"), either in law or in equity, to the fullest extent permissible by law, including but not limited to damages or losses caused by the negligence, fault or conduct of any kind on the part of the released parties, including but not limited to death, bodily injury, illness, economic loss or out of pocket expenses, or loss or damage to property, which I, my heirs, assignees, next of kin and/or legally appointed or designated representatives, may have or which may hereinafter accrue on my behalf, which arise or may hereafter arise from my participation in the conference or event.

I acknowledge and understand the following:

  • Participation at I/ITSEC includes possible exposure to and illness from infectious diseases, including but not limited to COVID-19. While particular rules and personal discipline may reduce this risk, the risk of serious illness and death does exist.
  • I knowingly and freely assume all such risks related to illness and infectious diseases, such as COVID-19, even if arising from the negligence or fault of the Released Parties.
  • I hereby knowingly assume the risk of injury, harm, and loss associated with I/ITSEC, including any injury, harm, or loss caused by the negligence, fault, or conduct of any kind on the part of the Released Parties. 

 

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