Meetings Calendar - Old

Subcommittee Meetings 

Subcommittee Members' Handbook

2018 Planning Schedule for I/ITSEC Staff and Volunteers

January 18
Kickoff Meeting

Rosen Plaza
Orlando, FL

January 6-
February 19

Abstract and Tutorial
Proposal Submittal
(Stage I)

 March 14-15 Abstract Review Jacksonville Hyatt
Jacksonville, FL
 May 7-June 15 Paper and Tutorial
Submittal (Stage II)
 Late June All Papers Processed for
 July 12 Clearance Forms Due  
 July 17-18 Paper Review Sheraton Music City Hotel
Nashville, TN
 Aug 27- Sept 28 Presentations and Revised
Tutorials Submittal
(Stage III)
 September 14
Conference Program Review Research Park Area
Orlando, FL
 September 17 AV Forms Due  
 October 25 Presentation Review and
Program Walk-Through

OCCC South Concourse

 Nov 25 Bag Stuffing OCCC Concourse
 Nov 26-Nov 30 I/ITSEC Conference

OCCC South Concourse

 November 30 Conference Wrap up

Hyatt Regency
Orlando, FL


2018 Committee Meetings Details


2018 Kick-Off
(Conference Committee, Subcommittee Chairs & Deputies, others TBD)
January 18, 2018 (Thursday)
Start at 0800 (Full Breakfast at 0730); adjourn by 1200
The Rosen PLAZA Hotel
9700 International Drive
Orlando, FL 32819
Reservation Phone: 800 627 8258
Ask for I/ITSEC 2018 Kick Off Kick Off Meeting group rate
To Review property:
Rate: $129 (or prevailing per diem) (This is single or double occupancy rate. If more to a room, rates may vary.)
Cut-off: January 2, 2018
Parking: $13 for self; $20 for valet (prices subject to change)
Chairs and Subcommittee Chairs, Deputies, and Tutorial Chair, Deputy, should make plans to stay well into the afternoon for "A Year in the life of an I/ITSEC Paper/Tutorial".

***Wednesday January 17th.
Informal golf outing (not a tournament), usually in the afternoon
Kick-Off Reception, usually around 1830.  Location and further details TBD.


2018 Abstract Review (Jacksonville Hyatt, Jacksonville, FL)
(Conference Committee and ALL subcommittee members)
March 14-15, 2018 (Wed-Thurs)
(Golf outing on Tues. Mar13 - contact Deputy Program Chair for details)

To review property and area:
Reservation by Phone:
Rate: (or prevailing per diem) .
Cut-off Date: February x, 2018
Ask for: National Training & Simulation Association
Good to Know:

Paper Review ( Sheraton Music City Hotel, Nashville, TN)

(Conference Committee and ALL subcommittee members)
July 17-18,2018 (Tuesday-Wednesday)
(Golf outing on Monday, July 16 – contact Deputy Program Chair for details) 
To review property and area:
Reservation Phone:
Link for online reservation
Rate: (or prevailing per diem), single person rate. Extra person may incur additional charge.
Cut-off Date: 
Ask for: National Training & Simulation Association
Good to Know: 

General Schedule for the Abstract and Paper Review meetings (subject to change):
Arrival Day
On "arrival day", or the day prior to the Abstract and Paper Review, there are usually a couple of activities:
1) Golf Tournament.  The exact time will vary depending on the location.  Details will be provided by the Deputy Program Chair a few weeks prior.
2) Newcomers Social.  Those new to the committees will be contacted by the Newcomer Committee chair.

Day One
0700 Continental Breakfast
0800 General Session (All Hands)
0900 Break into Subcommittee rooms
Lunch Subcommittees on own
PM Continue Breakouts
1745 Reception
1845 Call to Dinner

Day Two
0730 Continental Breakfast
0800 Conference Committee, Subcommittee Outbriefs
(Most of the six subcommittees complete the their reviews at the end of day one, allowing for an early departure on day two.  Check with your subcommittee chair on their plans.)
Lunch Subcommittees on own
Adjourn at chairs' discretion

Subcommittee Chairs and others with program related duties should plan on staying through the second afternoon of the review meetings, especially the Paper Review.

Details regarding related activities will be provided later.

Program Review (Orlando/Research Park area)
September TBD (Thursday)
Start at 0800 (Continental Breakfast); adjourn by 1400
Location TBD
No room block.
(Current and Deputy Conference and Program Chairs, Principals, Tutorial Board Chair, Special Events Coordinator, Operations, NTSA, others TBD)

Presentation Review (Orlando)
Start at 0800 (Continental Breakfast); adjourn by 1400
Orange County Convention Center, South Concourse

For hotel reservation:
A small block of rooms is available at Hyatt Regency Orlando
9801 International Drive
Orlando, FL  32819
Reservation Line: 
Ask for: 2018 I/ITSEC Annual Planning Meeting
Rate: TBD
Cut-off Date:  TBD
(Conference Committee, Subcommittee Chairs & Deputies, others TBD)

Nov. 26 - Nov 30, 2018 (Monday through Friday)
Bag Stuffing: 25 November (Sunday); Breakfast at 0800, Stuffing by 0900
Golf Tournament, Sunday PM or Monday AM start times
OCCC South Concourse, Room TBD
Orlando, FL

I/ITSEC '18 Hot Wrap / '19 Kick-Off
30 November (Friday) Hot Wrap 0900 (Hot Breakfast at 0800!)
Hyatt Regency Orlando
Orlando, FL
(Conference Committee, Subcommittee Chairs Current and Incoming) others TBD)