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Subcommittee Meetings 

Subcommittee Members' Handbook

The list below reflects the planned dates for future I/ITSECs. Please verify the dates with the NTSA office (703-247-2569) before proceeding with major budget planning in connection with I/ITSEC. Through at least 2020, I/ITSEC is scheduled to be held at the Orange County Convention Center on International Drive in Orlando, Florida. 

2014: Dec 1-5
2015: Nov 30-Dec 4
2016: Nov 28-Dec 2

2014 Planning Schedule for I/ITSEC Staff and Volunteers

January 21

Kickoff Meeting

Orlando, FL

January 6 - February 27

Abstract and Tutorial Proposal Submittal Open (Stage I)

 

March 19-20

Abstract Review

Orlando, FL

May 5 - June 13

Paper and Tutorial Submittal Open (Stage II)

 

~June x

All Papers Processed for Review

 

July 11

Clearance Forms Due

July 16-17

Paper Review

Orlando, FL

August 25-September 26

Presentations and Revised Tutorials Submittal (Stage III)

 

September 10

Conference Program Review

Arlington, VA

September 26 AV Forms due

October 28  

Presentation Review and Program Walk-Through

Orlando, FL

Nov 30

Bag Stuffing

Orlando, FL

Dec 1-5

I/ITSEC Conference

Orlando, FL

December 5

Conference Wrap-Up

Orlando, FL

 

2014 Meeting Details

Kick-Off
(Conference Committee, Subcommittee Chairs & Deputies, others TBD)
January 21, 2014
Start at 0830 (Full Breakfast at 0800); adjourn by 1200
The Westin Orlando Universal Blvd
9501 Universal Blvd
Orlando, FL  32819
Reservation Phone: 888 827 7815
Ask for National Training and Simulation Association (NTSA) group rate
To Review property: http://www.westinorlandouniversal.com/
Rate: $123 (or prevailing per diem) (This is single occupancy rate. If two or more to a room, rates may vary.)
Cut-off: December 14, 2013
Parking: $20 plus tax overnight; $13 plus tax day
Chairs and Subcommittee Chairs, Deputies, and Tutorial Chair, Deputy, should make plans to stay into the afternoon for "A Year in the life of an I/ITSEC Paper/Tutorial"
***Monday January 20: 1830: Kick-Off Reception: Nona Blue Tavern, 9685 Lake Nona Village Place

2014 Abstract Review (Orlando)
(Conference Committee and ALL subcommittee members)
Abstract Review
March 19-20, 2014 (Wed-Thurs)
(Typically, golf outing on previous afternoon.)
Wyndham Orlando
8001 International Drive (I-Drive and Sand Lake)
Orlando, FL  32819
Reservation Phone: 800 421 8001
To review property and area:  http://www.wyndham.com/hotels/florida/orlando/wyndham-orlando-resort/hotel-overview
Rate: $123 (or prevailing per diem), single person rate. Extra person, $20 per person.
Cut-off Date: February 21, 2014
Ask for: National Training & Simulation Association


2014 Paper Review (Orlando, FL)
(Conference Committee and ALL subcommittee members)
Paper Review
July 16-17, 2014 (Wed-Thurs)
(Golf outing on Tues. July 15 – contact Dave Hutchings Deputy Program Chair for details – dhutchings@raydon.com)
Wyndham Orlando
8001 International Drive (I-Drive and Sand Lake)
Orlando FL  32819
Reservation Phone: 800 421 8001
To review property and area: http://www.wyndham.com/hotels/florida/orlando/wyndham-orlando-resort/hotel-overview
Rate: $101 (or prevailing per diem), single person rate. Extra person, $20 per person.
Cut-off Date:  June 20, 2014
Ask for: National Training & Simulation Association

General Schedule for the Abstract and Paper Review meetings (subject to change):

Day One
0700 Continental Breakfast
0800 General Session (All Hands)
0900 Break into Subcommittee rooms
Lunch Subcommittees on own
PM Continue Breakouts
1800 Reception
1900 Dinner

Day Two
0730 Continental Breakfast
0800 Continue Breakouts
Lunch Subcommittees on own
Adjourn at chairs' discretion

Subcommittee Chairs and others with program related duties should plan on staying through the second afternoon of the review meetings, especially the Paper Review.

Details regarding related activities will be provided later.

Program Review (NTSA Office)
10 September 2014 (Wednesday)
Start at 0800 (Continental Breakfast); adjourn by 1400
NTSA Office, 2111 Wilson Boulevard, Suite 400, Arlington, VA
No room block (a list of nearby hotels will be provided).
 (Current and Deputy Conference and Program Chairs, Principals, Tutorial Board Chair, Special Events Coordinator, Operations, NTSA, others TBD)

Presentation Review (Orlando)

28 October 2014 (Tuesday)
Start at 0800 (Continental Breakfast); adjourn by 1400
Orange County Convention Center
A small block of rooms available at the Hyatt Regency

Rate: $129 (or prevailing per diem), single person rate. Resort Fee reduced from $20 to $9.
Cut-off Date:  October 6, 2014
Ask for: National Training & Simulation Association
(Conference Committee, Subcommittee Chairs & Deputies, others TBD)


I/ITSEC '14

December 1-5 (Monday through Friday)
Bag Stuffing: 30 November (Sunday); Breakfast at 0800, Stuffing by 0900
Golf Tournament, Sunday PM or Monday AM start times
OCCC
Orlando, FL

I/ITSEC '14 Hot Wrap / '15 Kick-Off
5 December (Friday) Hot Wrap 0800 (Hot Breakfast at 0700!)
Hyatt Regency Orlando
Orlando, FL
(Conference Committee, Subcommittee Chairs, others TBD)

*******************
2015 Kick-Off
(Conference Committee, Subcommittee Chairs & Deputies, others TBD)
Mid-January , 2015
Full Breakfast Buffet at 0730
Meeting time 0800 - 1200
Orlando, FL
Additional details "TBD"
Chairs and Subcommittee Chairs, Deputies, and Tutorial Chair, Deputy, should make plans to stay into the afternoon for "A Year in the life of an I/ITSEC Paper/Tutorial"

Countdown to I/ITSEC
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