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Subcommittee Meetings 

Subcommittee Members' Handbook

The list below reflects the planned dates for future I/ITSECs. Please verify the dates with the NTSA office (703-247-2569) before proceeding with major budget planning in connection with I/ITSEC. Through at least 2020, I/ITSEC is scheduled to be held at the Orange County Convention Center on International Drive in Orlando, Florida. 

2016:  Nov 28-Dec 2
2017:  Nov 27-Dec 1
2018:  Nov 26-30

2016 Planning Schedule for I/ITSEC Staff and Volunteers

January 14

Kickoff Meeting

Rosen Plaza
Orlando, FL

January 5 - February 26

Abstract and Tutorial Proposal Submittal Open (Stage I)

 

March 23-24

Abstract Review

B Hotel and Resort
Orlando, FL

May 9 - June 17

Paper and Tutorial Submittal Open (Stage II)

 

Late June

All Papers Processed for Review

 

July 15

Clearance Forms Due

July 21-22

Paper Review

The Westin Hotel
Cincinatti, OHL

August 29-September 30

Presentations and Revised Tutorials Submittal (Stage III)

 

September 15

Conference Program Review

Research Park Area
Orlando, FL

September 30 AV Forms due

October 19  

Presentation Review and Program Walk-Through

OCCC West Councourse
Orlando, FL

Nov 27

Bag Stuffing

OCCC West Concourse
Orlando, FL

Nov 28-Dec 2

I/ITSEC Conference

OCCC West Concourse
Orlando, FL

December 2

Conference Wrap-Up

Hyatt Regency
Orlando, FL

 

 

______________________________________________________________

2016 Meeting Details

2016 Abstract Review (Orlando/Lake Buena Vista)
(Conference Committee and ALL subcommittee members)
March 23-24, 2016 (Wed-Thurs)
(Golf outing on Tues. Mar 22 - contact Deputy Program Chair for details.)
B Hotel
1905 Hotel Plaza Boulevard
Lake Buena Vista, FL 32830
Reservation Phone: 800 248 7890
To review property and area: http://www.bhotelsandresorts.com/b-walt-disney-world/
Rate: $127 (or prevailing per diem), single person rate. Extra person may incur additional charge.
Cut-off Date: March 1, 2016
Ask for: National Training & Simulation Association
Good to Know: Resort Fee Waived. Discounted self-parking at $12 per day. Complimentary Wi-Fi in sleeping and meeting rooms. Just off Disney property but on the complimentary Disney Shuttle route.

2016 Paper Review (Cincinnati)
(Conference Committee and ALL subcommittee members)
July 21-22, 2016 (Thurs-Fri)
(Golf outing on Wed. July 20– contact Deputy Program Chair for details)
The Westin Cincinnati (HQ Hotel for the Review)
21 East Fifth Street
Cincinnati, Ohio 45202
Reservation Phone: 800 937 8461
To review property and area: http://www.westincincinnati.com/  
Rate: $135 (or prevailing per diem), single person rate. Extra person may incur additional charge.
Cut-off Date:  June 29, 2016
Ask for: National Training & Simulation Association
Good to Know: Complimentary Wi-Fi in sleeping rooms.  Parking: Valet $30 per day; Self parking $17.  Lots of walkable restaurants, you really won't neeed a car.  Hotel is just a few blocks from Cincinnati Reds ballpark (an easy walk), and the Reds are in town during our stay, however, the hotel is booked solid before and after our meetings so stretching your stay may be possible, but will not be at our event rate.

Alternate Hotels:
The Renaissance Cincinnati Downtown Hotel
36 East Fourth Street
Cincinnati, Ohio 45202
Reservation Phone: 888 236 2427, or Reservation Online
To review property and area:
http://renaissance-hotels.marriott.com/renaissance-cincinnati-downtown-hotel
Rate: $199.95, single person rate. Extra person may incur additional charge.
Cut-off Date: June 17, 2016
Ask for: National Training & Simulation Association
Good to Know: Complimentary Wi-Fi in common areas. Only a couple of blocks to the Abstract Review hotel.

DoubleTree by Hilton at Cincinnati Airport
2826 Terminal Drive
Hebron, KY 41048
Reservation Phone: 800 222-8733
To review property and area:
www.cincinnatiairport.doubletree.com
Rate: $98, single person rate. Extra person may incur additional charge.
Cut-off Date:  June 28, 2016
Ask for: National Training & Simulation Association
Good to Know: Complimentary shuttle from airport. Complimentary parking for hotel guests. Approximately 10 miles from the Westin (Abstract Review); drive time 15-30 minutes. Reservations here must depart on/by Friday the 22nd.  There were no Friday night rooms available.  

General Schedule for the Abstract and Paper Review meetings (subject to change):

Day One
0700 Continental Breakfast
0800 General Session (All Hands)
0900 Break into Subcommittee rooms
Lunch Subcommittees on own
PM Continue Breakouts
1800 Reception
1900 Dinner

Day Two
0730 Continental Breakfast
0800 Conference Committee, Subcommittee Outbriefs
Lunch Subcommittees on own
Adjourn at chairs' discretion

Subcommittee Chairs and others with program related duties should plan on staying through the second afternoon of the review meetings, especially the Paper Review.

Details regarding related activities will be provided later.

Program Review (Orlando/Research Park area)
September 15, 2016
Start at 0800 (Continental Breakfast); adjourn by 1400
Location TBD, Research Park area, Orlando
No room block (a list of nearby hotels will be provided).
(Current and Deputy Conference and Program Chairs, Principals, Tutorial Board Chair, Special Events Coordinator, Operations, NTSA, others TBD)

Presentation Review (Orlando)

October 19, 2016 (Wednesday)
Start at 0800 (Continental Breakfast); adjourn by 1400
Orange County Convention Center Room TBD
A small block of rooms will available at the Rosen Centre

Rate: $127 (or prevailing per diem), single person rate.
Cut-off Date:  7 October
Ask for: 2016 I/ITSEC Annual Planning Meeting
(Conference Committee, Subcommittee Chairs & Deputies, others TBD)

I/ITSEC '16
Nov. 28 - Dec 2, 2016 (Monday through Friday)
Bag Stuffing: 27 November (Sunday); Breakfast at 0800, Stuffing by 0900
Golf Tournament, Sunday PM or Monday AM start times
OCCC West Concourse, Room TBD
Orlando, FL

I/ITSEC '16 Hot Wrap / '17 Kick-Off
2 December (Friday) Hot Wrap 0800 (Hot Breakfast at 0700!)
Hyatt Regency Orlando
Orlando, FL
(Conference Committee, Subcommittee Chairs Current and Incoming) others TBD)

*******************

2017 Meeting Details

2016 Kick-Off
(Conference Committee, Subcommittee Chairs & Deputies, others TBD)
January 18, 2017 (Wednesday)
Start at 0800 (Full Breakfast at 0730); adjourn by 1200
The Rosen PLAZA Hotel
9700 International Drive
Orlando, FL 32819
Reservation Phone: 800 627 8258
Ask for National Training and Simulation Association (NTSA) group rate
To Review property:
http://www.rosenplaza.com
Rate: $127 (or prevailing per diem) (This is single or double occupancy rate. If more to a room, rates may vary.)
Cut-off: December 36, 2016
Parking: $13 for self; $20 for valet
Chairs and Subcommittee Chairs, Deputies, and Tutorial Chair, Deputy, should make plans to stay well into the afternoon for "A Year in the life of an I/ITSEC Paper/Tutorial".
***Wednesday January 13, around 1830: Kick-Off Reception. Location and further details TBD.



 

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