Subcommittee Members' Handbook
The table below reflects the planned dates for future I/ITSECs. Please verify the dates with the NTSA office (703-247-2569) before proceeding with major budget planning in connection with I/ITSEC. Through at least 2012, I/ITSEC is scheduled to be held at the Orange County Convention Center on International Drive in Orlando, Florida.
2010: Nov 29-Dec 2
2011: Nov 28-Dec 1
2012: Dec 3-6
2013: Dec 2-5
2014: Nov 17-20
(NOTE CHANGE IN PATTERN TO PRE-THANKSGIVING IN 2014)
2010 Planning Schedule for I/ITSEC Staff and Volunteers
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January 12 |
Kickoff Meeting |
Orlando, FL |
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January 19 - February 26 |
Abstract and Tutorial Proposal Submittal Open |
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March 31-April 1 |
Abstract Review |
Savannah, GA |
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May 3 - June 28 |
Paper Submittal Open |
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~July 14 |
All Papers Processed for Review |
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July 19 |
Clearance Forms Due |
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July 28-29 |
Paper Review |
San Diego , CA |
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August 31 |
Conference Program Review |
Arlington, VA |
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September 24 |
Presentations and Revised Tutorials due.
AV Forms due. |
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October 19 |
Presentation Review and Program Walk-Through |
Orlando, FL |
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Nov 28 |
Bag Stuffing |
Orlando, FL |
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Nov 29-Dec 2 |
I/ITSEC Conference |
Orlando, FL |
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December 3 |
Conference Wrap-Up |
Orlando, FL |
2010 Meeting Dates & Details
2010 Kick-Off Meeting (Orlando)
(Conference Committee, Subcommittee Chairs & Deputies, others TBD)
January 12 (Tuesday) (Typically, golf outing on previous afternoon.)
Start at 0830 (Full Breakfast at 0800); adjourn by 1200
Hilton Orlando
6001 Destination Parkway
Orlando, FL 32819
Phone: (888) 488-3509
Ask for: NTS or Conference Committee Kick Off Meeting
To review property and area: http://www.the hiltonorlando.com
Rate: $209 Corp, $117 Gov't (or prevailing per diem) (This is single occupancy rate. If two or more to a room, rates may vary.)
Cut-off Date: Wednesday, December 16th, 2009
Parking: $12/Self; $20/Valet
2010 Abstract Review (Savannah, GA)
(Conference Committee and ALL subcommittee members)
March 31-April 1(Wednesday-Thursday) (Typically, golf outing on previous afternoon.)
Hyatt Regency Savannah
Two W. Bay Street
Savannah, GA 31401
Phone: (800) 233-1234
To review property and area: http://www.savannah.hyatt.com
Ask for: National Training and Simulation Association or NTSA
Rate: $108 (or prevailing per diem) Must provide proper ID upon check in to receive this rate.
(These are single occupancy rates. If two or more to a room, rates may vary.)
Cut-off Date: Wednesday, March 8, 2010
Parking: Valet Only, $18 per day ($20 for oversized vehicles). Restaurants and Shopping are within comfortable walking distance.
2010 Paper Review (San Diego, CA)
(Conference Committee and ALL subcommittee members)
July 28-29 (Wednesday-Thusrday) (Typically, golf outing on previous afternoon.)
San Diego Marriott Mission Valley
8758 Rio San Diego Drive
San Diego, CA 92108
Phone: (800) 842-5329 or (619) 692-3800)
To review property and area: http://www.marriott.com/sanmv
See San Diego Marriott Mission Valley's policy on Green Meetings
Ask for: NTSA – Corp or NTSA - Govt as appropriate (Gov't block intended for current on active duty or directly employed by the Government or Academia)
Gov't Rate: $147 (or prevailing per diem) Must provide proper ID upon check in to receive this rate.
Industry Rate: $157
(These are single occupancy rates. If two or more to a room, rates may vary.)
Cut-off Date: Tuesday, July 6, 2010
Parking: $8/Self (discounted from $14 for NTSA); $18/Valet. Multiple Restaurants and Shopping are within comfortable walking distance. Trolley (rail) stops directly behind the hotel, easy access to more shopping, entertainment and dining.
General Schedule for the Abstract and Paper Review meetings (subject to change):
Day One
0700 Continental Breakfast
0800 General Session (All Hands)
0900 Break into Subcommittee rooms
Lunch Subcommittees on own
PM Continue Breakouts
1800 Reception
1900 Dinner
Day Two
0730 Continental Breakfast
0800 Continue Breakouts
Lunch Subcommittees on own
Adjourn at chairs' discretion
Subcommittee Chairs and others with program related duties should plan on staying through the second afternoon of the review meetings, especially the Paper Review.
Details regarding related activities will be provided later.
Program Review (NTSA Office)
31 August,
Start at 0800 (Continental Breakfast); adjourn by 1400
NTSA Office, 2111 Wilson Boulevard, Suite 400, Arlington, VA
No room block (a list of nearby hotels will be provided.)
(Current and Deputy Conference and Program Chairs, Tutorial Board Chair, Principals, Operations, NTSA, others TBD)
Presentation Review (Orlando)
19 October,
Start at 0800 (Continental Breakfast); adjourn by 1400
Orange County Convention Center
No room block (a list of nearby hotels will be provided.)
(Conference Committee, Subcommittee Chairs & Deputies, others TBD)
I/ITSEC '10
November 29 - December 2 (Monday through Thursday)
(Bag Stuffing: 28 November (Sunday) at ~0900)
OCCC
Orlando, FL
I/ITSEC '10 Hot Wrap / '11 Kick-Off
3 December (Friday) Hot Wrap 0800 (Hot Breakfast at 0730!)
Peabody Hotel
Orlando, FL
(Conference Committee, Subcommittee Chairs, others TBD)
I/ITSEC '11 Abstract Review
March 30-31 (Wed-Thurs)
Westin Mission Hills
Palm Springs, CA
$129 (or prevailing per diem)
I/ITSEC '11 Paper Review
July 20-21 (Wed-Thurs)
John Ascuaga's Nugget
Reno, NV
$104 (or prevailing per diem)
I/ITSEC '11
November 28 - December 1 (Monday through Thursday)
(Bag Stuffing: 27 November (Sunday) at ~0900)
OCCC
Orlando, FL